Introduction
LT Talent Ltd ("we", "us", "our") is committed to protecting your personal data and respecting your privacy rights under the General Data Protection Regulation (GDPR) and UK Data Protection Act 2018.
This privacy policy explains how we collect, use, store, and protect personal information about candidates and clients in the beauty, cosmetics, wellness, and personal care sectors.
If you have any questions about this policy or how we handle your data, please contact us using the details at the end of this document.
For Candidates
What Data We Collect
When you apply for a role or engage with us as a candidate, we may collect:
- Contact information (name, email, phone, address)
- CV, work history, education, qualifications, and skills
- Professional references and background information
- Interview notes, feedback, and assessment scores
- Salary expectations and notice period
- Special categories of data only where explicitly provided and necessary (e.g., right to work status)
Why We Collect It
We collect and process your data to:
- Match you to relevant job opportunities
- Facilitate communication with you about roles
- Prepare for and conduct interviews
- Conduct background checks and reference checks (with your consent)
- Keep a record of your profile for future opportunities
- Comply with legal and regulatory obligations
- Improve our recruitment process and service
Legal Basis
We process your data based on:
- Legitimate Interest: Matching candidates to opportunities is a core business activity that benefits both parties
- Contractual Necessity: Processing required to fulfill recruitment agreements
- Your Consent: Where you've explicitly agreed (e.g., for background checks or marketing communications)
- Legal Compliance: Where required by law (e.g., right to work verification)
How Long We Keep Your Data
- Active candidates: Throughout the recruitment process and for 12 months afterward (unless placed)
- Placed candidates: For 2 years post-placement for support and reference purposes
- Unsuccessful candidates: Up to 12 months, unless you request deletion or opt out of future opportunities
- Declined candidates: Up to 12 months to avoid duplicate applications
You can request deletion of your data at any time. If you've been placed through us, we may retain limited data for dispute resolution and compliance purposes.
Who We Share Your Data With
- Client companies: Only when you're a suitable match for a specific role (with your knowledge)
- Reference providers: For reference checks (with your explicit consent)
- Background check providers: Only with your written consent
- Compliance partners: Right to work verification where legally required
- Legal advisors: If required to defend a legal claim
We do not sell your data or share it for marketing purposes without your consent.
For Clients
What Data We Collect
When you engage us as a client for recruitment services, we may collect:
- Company name, contact information, and business details
- Names, email addresses, and phone numbers of hiring managers and key contacts
- Job specifications, role requirements, and salary information
- Hiring timelines and internal process information
- Company culture details and team composition
- Interview feedback and hiring decisions
- Contractual and payment information (including VAT details where applicable)
Why We Collect It
We collect and process your data to:
- Understand your hiring needs and match candidates
- Manage the recruitment process from brief to placement
- Communicate with you about progress and updates
- Prepare candidates for interviews and onboarding
- Issue invoices and manage payments
- Provide post-placement support for 12 months (as per our standard terms)
- Comply with tax, employment law, and regulatory requirements
- Improve our service and learn from outcomes
Legal Basis
We process your data based on:
- Contractual Necessity: Processing required to deliver recruitment services under your agreement with us
- Legitimate Interest: Managing the recruitment process and improving our service
- Legal Compliance: Tax, employment law, and regulatory obligations
- Your Consent: Where you've agreed to additional communications or data uses
How Long We Keep Your Data
- Active mandates: Throughout the recruitment process and 12 months post-placement
- Closed mandates: 3 years (for dispute resolution, compliance, and tax purposes)
- Contact information: Retained for business relationship purposes unless you request deletion
We retain financial and contractual records as required by UK tax law (6 years minimum).
Who We Share Your Data With
- Candidates: Only relevant job details and information necessary for the role
- Our team: Internally across LT Talent to manage the mandate
- Accountants and tax advisors: For compliance and tax purposes
- Legal advisors: If required to defend a legal claim or dispute
- Payment processors: For invoice and payment processing (as minimal as possible)
We do not share your confidential information (job specifications, salary ranges, hiring strategy) with other clients or third parties without your explicit consent.
Your Data Rights Under GDPR
You have the following rights regarding your personal data:
Right of Access
You can request a copy of the personal data we hold about you at any time. We will provide this within 30 days of your request.
Right to Rectification
You can ask us to correct or update any inaccurate personal data we hold about you.
Right to Erasure
You can request deletion of your personal data, subject to certain exceptions (e.g., if we're required to keep it by law or for legal disputes). Note: We may need to retain some data for compliance purposes even after deletion requests.
Right to Restrict Processing
You can ask us to limit how we use your data while we verify its accuracy or handle a dispute.
Right to Data Portability
You can request a copy of your data in a machine-readable format to transfer to another provider.
Right to Object
You can object to certain types of processing, including for marketing purposes or based on legitimate interests.
Right to Withdraw Consent
If we're relying on your consent to process data, you can withdraw that consent at any time (this doesn't affect the lawfulness of processing before withdrawal).
How to Exercise Your Rights:
To exercise any of these rights, contact us at
Hello@LT-Talent.com with "Data Rights Request" in the subject line. Please be specific about which right you're exercising and provide enough detail for us to identify you.
Data Security & Protection
We take data security seriously. Our measures include:
- Encrypted storage and transmission of sensitive data
- Restricted access to personal data (staff on a need-to-know basis)
- Regular security reviews and staff training on data protection
- Secure password management and multi-factor authentication
- Physical security of any paper records containing personal data
- Compliance with UK GDPR and Data Protection Act 2018 standards
While we implement strong safeguards, no online system is 100% secure. We cannot guarantee absolute security of data transmitted over the internet.
Cookies & Tracking
Our website uses minimal cookies. We do not use tracking pixels or third-party analytics that identify you personally. If we implement analytics in future, we will:
- Use privacy-respecting tools that don't track individuals
- Only collect aggregated, anonymized data
- Ask for your consent before deploying any tracking technology
You can disable cookies in your browser settings at any time. Disabling cookies may affect some website functionality.
Changes to This Policy
We may update this privacy policy from time to time to reflect changes in our practices, technology, or legal requirements. The date at the top of this document shows when it was last updated. Continued use of our services constitutes acceptance of any changes.